AUSTRALIAN INSTITUTE OF TRAFFIC PLANNING AND MANAGEMENT LTD
ACN 062 495 452
Notice of Annual General Meeting
DATE: THURSDAY 28 AUGUST 2025
TIME: 11.00am (AEST)
LOCATION: Online platform available at Zoom - REGISTER TO ATTEND HERE
We are pleased to invite you to the Annual General Meeting (AGM) of the Australian Institute of Traffic Planning and Management (‘AITPM’), which will be held virtually on 28 August 2025 at 11.00am AEST.
For further information, please refer to the explanatory notes which form part of this Notice of Meeting.
Order of Business
- OPENING OF MEETING
- MINUTES FROM THE PREVIOUS ANNUAL GENERAL MEETING 29 August 2024 - view here
- BUSINESS OF THE MEETING
Business Item 1: Financial Statements and Report
To receive and consider the Financial Report, the Directors’ Report and the Auditor’s Report of the Company for the financial year ended 31 March 2025.
The Corporations Act requires AITPM’s Financial Report, Director’s Report and the Auditor’s Report for the year end 31 March 2025 to be laid before the AGM for consideration by Members.
A copy of the Company’s Financial Report “Annexure A” has been distributed together with this Notice of Meeting.
Business Item 2: Election of Member Elected Directors
Item 2.1 Member Elected Director - Victoria/Tasmania (VIC/TAS) Region
In accordance with the Constitution clause 35.3, as more than one nomination was received for the Victoria/Tasmania Region, a Ballot is called and will determine results for the Member Elected Director position.
At the AGM, the Company Secretary will read the results of the ballot for the Victoria/Tasmania Region and the election will be declared.
Item 2.2: Member Elected Director – Western Australia (WA) Region
In accordance with the Constitution clause 35.4, as only one nomination was received for the position of Member Elected Director for the Western Australia Region, the election for this position will be determined at the AGM. WA Members are encouraged to submit a direct vote (preferred method) in advance of the meeting – refer to voting notes below.
RESOLUTION:
To ratify the election of Craig Wooldridge as the Member Elected Director in the WA Region, for a three-year term as an ordinary resolution of the Company.
Item 3: Approval of AITPM Code of Ethics, Professional Standards and National Code of Conduct
(“Annexure B”)
Voting Members are encouraged to submit a direct vote (preferred method) in advance of the meeting – refer to voting notes below.
Voting Members to consider, and if thought fit, pass the following as an ordinary resolution of the Company:
RESOLUTION:
“That for the purposes of section 13.1, the proposed AITPM Code of Ethics, Professional Standards and National Code of Conduct establishes ethical principles, professional standards, and conduct expectations for all AITPM stakeholders and is here by approved.”
Entitlement to Vote
The Directors have determined pursuant to section 9.2 of the Company Constitution, that the persons eligible to vote at the Annual General Meeting are those who are Full Members or Associate Members (membership in the grades of Life Member, Fellow, Member, Retired Fellow, Retired Member or Associate) of the Company subject to section 25.3 of the Constitution as at 11.00am AEST on 26 August 2025 (Entitlement Time).
Voting
Members entitled to attend and vote at the Annual General Meeting can vote in one of the following ways:
Direct Voting (preferred method)
The preferred method is a Direct Vote in accordance with section 30 of the Constitution. A Direct Vote can be submitted online by 11.00am (AEST) on Tuesday 26 August 2025.
To complete a Direct Vote form, you must log in to this website - only logged in eligible voters will have access to this voting form. Instructions for the lodgment of a Direct Vote are set out in the voting form
Proxy Voting
Appointing a proxy in the form included with this notice and marked “Annexure C”. The proxy need not be a Member. Proxy forms must be received by 11.00am (AEST) on Tuesday 26 August 2025.
Abstentions will not be counted towards the total number of votes cast in determining whether the Ordinary Resolutions are passed.
Show of hands
Member attending a general meeting by virtual meeting technology may vote on a show of hands by voting by voice or other indication acceptable to the chair. Only Members who have not already voted by form of Direct Vote of Proxy Voting are eligible to vote on a show of hands – Members can only vote once.
Dated: 6 August 2025
By order of the Board
Lauren Barnett
Company Secretary
Reports:
Register to attend online meeting:
Voting Forms:
DIRECT VOTE FORM - now closed
This is an online voting form - you will need to log in to access
PROXY VOTE FORM - now closed
This is a form to download, manually complete and return by email or post.